Keeping on top of your daily admin tasks is critical for the ongoing efficiency of your business. If you struggle with this (and many small business owners do), don’t despair, help is here in the form of a Virtual Assistant.
As we all know, time is one of the most valuable things in life. If you are using every minute of your working hours, you are making a mistake that can take its toll on your productivity.
If you analyze your daily routine, you will find that there are a good number of tasks that you can delegate to someone else. These tasks include, but are not limited to, email management/labelling, booking appointments, calendar management, travel bookings, setting up social media accounts, and much, much more.
VA’s are worth their weight in gold and add tremendous value to your business.
Most VA’s come from a professional, administrative background and are therefore versatile and adept in picking up and managing the daily operations of your business.
When you engage the services of a VA you get peace of mind that your bills are paid on time, new business is followed up, overdue accounts are chased up and all the day to day administration of a small business runs smoothly. This leaves you to get on and do what you do best in your business.
Advantages of a virtual assistant
A good virtual assistant will save you time and money and another big advantage, they usually work from home.
You don’t have to pay a full time staff member and with a VA you have the benefit of paying an hourly rate.
It’s important to build trust with a VA and they should be regarded as a team member who works remotely, so the more they know about your business, the better equipped they are to keep things running smoothly.
Virtual Assistants save you time and money
Here are some of the many tasks you can outsource to a virtual assistant to improve the operations of your business:
- Book-keeping and finances – getting the bills paid on time
- Email/diary management – no more excuses for missing appointments
- Preparing slideshows and presentations – stop struggling with PowerPoint
- Travel bookings – VA’s know the best sites and the best deals
- Reception and phone duties – professional – first port of call for your business
- Database updates – keeping your customers up to date with new services and products
- Client and staff gifts – saves you time shopping around
- Transcriptions (audio, video, podcasts)
- Creating reports and spreadsheets – professionally branded
- Taking minutes of meetings (video and conference meetings) – accurate record of minutes and conversations
- Managing social media accounts – daily postings, responding to messages, engaging with customers
- Creating content for your website
- Telemarketing/new business development
- Online research, newsletters, spreadsheets, mail merge, pdfs and much more
Any good VA worth their while, will offer a very broad set of skills and will provide all the resources required to manage a small business.
There are a variety of virtual assistants operating all over the country and some specialise in areas that are geared more to logistics and operations, whereas others are more customised to web-based services, social media management and producing content.
Shop around and find someone with the skills required to manage your business, and you can guarantee while you are working at growing your business, your VA will be working at taking care of managing your business.
We work with and recommend a Virtual Assistant service that we have worked with for a number of years. Our clients have had a wide range of tasks completed efficiently and accurately. So we know they are very good. Find out more about this service here.
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Midge Hand is a Co-founder and Director of High Profile Enterprises. Midge is one of only around 50 Copyblogger Media Certified Content Marketers and is the only one in New Zealand. When away from the demands of running High Profile Enterprises, Midge enjoys time with family, cooking for friends, Pilates and paddle boarding. This year her new challenge is to learn to play the melodica.